ERP System Evaluation Checklist: Questions to ask your ERP consultant

Introduction

ERP implementations could be frightening, especially if you are a small-sized business and your team doesn’t have prior experience implementing it (if you are not familiar with ERPs, read what an ERP is). Most ERP solutions may seem to have comparable functionality and it’s hard to choose one without having a comprehensive evaluation matrix. Some businesses choose the most popular option while others prefer the most cost-effective choice. In our experience, here are the factors that are most important to ask your ERP vendor:

Publisher

  • Who built the original product? Some popular ERP vendors include Infor and Acumatica.
  • What is their customer base like? If they carry several products and if their flagship product may not be designed for businesses comparable to your size, you might not get the same attention as you would from a vendor whose primary customer base is similar-sized as yours
  • How large is the company that has developed the product? What is their market share in the ERP products?
  • What is the financial standing of the publisher? Are they profitable as of today?

Product

  • Was the product designed for your industry? Does it contain last-mile functionality needed for your specific micro-industry?
  • How many times the product has been successfully installed?
  • How many times has it been installed for your specific industry?
  • What is the customer base like? Are 80% of the customers similar-sized as yours? The product customer base is equally important as the publisher’s customer base.


The 2023 Digital Transformation Report

This digital transformation report summarizes our annual research on ERP and digital transformation trends and forecasts for the year 2023.

Customization

  • Would there be any add-ons involved? You may need to ask specific questions such as who owns the code for each add-on or review the contract
  • How much customization would be needed to support your unique processes?

Pricing

  • How fluid and easy their pricing model is? Is it per-user, consumption-based, or concurrent?
  • How much did the price increase in the last 5 years?
  • Is the vendor able to lock down pricing for 3-5 years?
  • Do they offer monthly payment options?

Roadmap

  • Can the product support all of your business models and processes as of today but also in the next 5-7 years?

Data Ownership

  • Who owns the data?
  • Where is the data stored?
  • Is the vendor friendly enough to let you export the data or provide access to it when you need it?

Mobility

  • Can the product be used across devices? Mobile, tablet, desktop. If yes, is the experience consistent across devices?

Licensing

  • Would there be a tier where your instance will be hosted? If so, do you need to upgrade to more expensive tiers if you grow out of the smaller tier?
  • Would there be any storage limitations?

Ecosystem

  • Is the talent ecosystem developed enough if you need to hire an internal expert or change the implementation partner later on?
  • Are there enough companies developing add-ons if you need additional features that may not be provided by the publisher?
  • Are there open-source communities and enough help available publicly for your users in the future?

Implementation Partner or System Integrator

  • How do they price their services? Fixed Quote, Time and Material, or Recurring Service Subscription?
  • How long have they been in business?
  • How many customers do they have on this product?
  • Are they allowing you to talk to the project lead who will be implementing the project?
  • What has been their attrition rate in the last 5 years?
  • Would there be a change in the project team or consultants once the project starts?
  • Would the consultants be working onsite or remotely?
  • Can they provide local support if needed?
  • How much would they charge for post-implementation support? Do they have a packaged offering for unlimited support?

Leave a Comment

Your email address will not be published.

Send this to a friend